The Corporation of the City of St. Catharines
GENERAL COMMITTEE MINUTES
Monday, June 13, 2016
Present:
Absent: | Mayor Walter Sendzik Councillors Sandie Bellows, Mike Britton, Mark Elliott, N. Carlos Garcia, Matt Harris, David A. Haywood, Joseph Kushner, Bill Phillips, Mathew Siscoe (arrived at 9:21 p.m.), Jennifer Stevens, and Bruce Williamson (left at 10:55 p.m.)
Councillor Sal Sorrento |
| |
Officials Present: | Dan Carnegie, Chief Administrative Officer Shelley Chemnitz, Commissioner of Corporate Services Bryan Shynal, Commissioner of Operations Nicole Auty, Director of Legal and Clerks Services/City Solicitor Judy Pihach, Director of Planning and Building Services Kristine Douglas, Director of Financial Management Services Jeanette Pillitteri, Director of Corporate Support Services Dan Dillon, Director of Transportation and Environmental Services Phil Cristi, Jeffery Silcox-Childs, Acting Director, Parks, Recreation and Culture Services David Wood, Director of Fire and Emergency Management Services Steve Solski, Executive Director of the FirstOntario Performing Arts Centre Bonnie Nistico-Dunk, City Clerk Rebecca Alfieri, Council and Committee Coordinator |
Mayor Sendzik was in the chair and called the meeting to order in Council Chambers at 8:19 p.m. |
1. | Call for Reports to be Brought Forward from Consent |
Item 4.7: Canada 150 Community Infrastructure Program - Intake Two - Centennial Gardens & Seymour-Hannah Applications (Councillor Britton)
Item 4.8, Sub-item 1: Southridge Church, Outreach Mobilization-Southridge Shelter Re: Request to waive fees for Burgoyne Woods for Community Barbeques being held on June 22, July 20, and August 17, 2016 (Councillor Harris)
Item 4.8, Sub-Item 20: Outstanding Reports List as at June 3, 2016, Item No. 11 (Councillor Haywood)
Item 4.8, Sub-Item 20: Outstanding Reports List as at June 3, 3016, Item No. 34 (Councillor Harris)
2. | Motion to Move Reports on Consent |
Seconded By: Councillor Bellows
That Council approve the Consent Agenda, save and except those items brought forward for discussion. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Haywood, Kushner, Phillips, Stevens, and Mayor Sendzik
Nays:
Carried
3. | Discussion Reports |
Follow this link to view General Committee Agenda reports of June 13, 2016
3.1. | Staff Presentation: Dan Carnegie, Chief Administrative Officer, and Tracey Miller, Manager of Business Process Improvement Precedes Discussion of Report Office of the Chief Administrative Officer, Administration Update on Continuous Improvement |
Dan Carnegie, Chief Administrative Office, and Tracey Miller, Manager of Business Process provided Council with an overview, including a slide presentation, regarding an Update on Continuous Improvement, including a recap of the improvements implemented to date utilizing Lean and Six Sigma concepts and tools, as well as plans for the future of continuous improvement. Mr. Carnegie, and Ms. Miller answered questions from Council.
That Council receive the presentation from Dan Carnegie, Chief Administrative Officer, and Tracey Miller, Manager of Business Process Improvement; and
That Council receive the report ‘Update on Continuous Improvement’ for information. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Siscoe, Stevens, Williamson, and Mayor Sendzik
Nays:
Carried
Council now discussed Item No. 3.3
3.2. | Corporate Services, Commissioner Payroll and Human Resources Information System Award |
That Council award the Request for Proposal to ERP Connex/UNIT 4 Business Software in the amount of $686,547.29 plus HST; and
That Council grant early 2016 Capital Budget approval for $173,000 to fund the award of the Request for Proposal to ERP Connex/UNIT 4 Business Software; and
That staff pursue opportunities with other municipalities for the utilization of the applications with the goal of providing capital and annual cost recovery for the City; and
That the City Solicitor be directed to prepare the necessary by-law and agreement. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Stevens, Williamson, and Mayor Sendzik
Nays:
Carried as Amended
Council now discussed Item No. 3.5
3.3. | Corporate Support Services, Human Resources Hiring Process for Senior Management Positions, Supplemental Information (Deferred by General Committee, May 30, 2016, Item 3.5) |
That more Councillors be appointed to the Hiring Committee for senior staff, and
That the Chief Administrative Officer be part of the Hiring Committee for all levels of senior management. FORTHWITH
...
That one Councillor appointed by Council, and Mayor or designate to be added to the Level 3 Director Hiring Committee. FORTHWITH
Yeas: Councillors Britton, Elliott, Garcia, Harris, Phillips, Stevens, and Williamson
Nays: Councillors Bellows, Haywood, Kushner, Siscoe, and Mayor Sendzik
Carried
That more Councillors be appointed to the Hiring Committee for senior staff, and
That the Chief Administrative Officer be part of the Hiring Committee for all levels of senior management. FORTHWITH
Yeas: Councillors Britton, Harris, Stevens
Nays: Councillors Bellows, Elliott, Garcia, Haywood, Kushner, Phillips, Siscoe, Williamson, and Mayor Sendzik
Lost
Council put the staff recommendation on the floor.
Moved By: Councillor Phillips
That Council approve the continued inclusion of elected officials on hiring committees for senior staff positions as outlined in this report. FORTHWITH
Yeas: Councillors Bellows, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Siscoe, Williamson, and Mayor Sendzik
Nays: Councillors Britton, and Stevens
Carried as Amended
As it is pertinent to hire a new Director of Parks, Recreation and Culture Services due to the position's current vacancy, the Mayor gave up his seat on the Hiring Committee, and delegated Councillor Phillips as Deputy Mayor to the Level 3 Director Hiring Committee. Council voted by ballot to appoint Councillor Harris to the Committee. Council recessed at 8:54 p.m. in order to participate in the vigil being held out front of City Hall, and reconvened at 9:21 p.m.
3.4. | Corporate Support Services, Human Resources Firefighters Recruitment Process – Additional Information (Deferred by General Committee, May 2, 2016, Item 4.1) |
The staff recommendation was not put on the floor.
Moved By: Councillor Stevens
That staff include firefighting college, training and successful completion of any other applicable skills training as positive consideration for the hiring process. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Stevens, and Mayor Sendzik
Nays: Councillor Williamson
Carried
Council now discussed Item No. 3.6
3.5. | Planning and Building Services, Planning Services Application for Draft Plan of Vacant Land Condominium Approval for 29-Unit Townhouse Development at 60 Canterbury Drive; Owner: Centennial Developments (Niagara) Inc.; Agent: Upper Canada Consultants (Referred by Council following the Public Meeting, May 30, 2016, for consideration by General Committee at the meeting of June 13, 2016) |
• Councillors Siscoe and Harris were not present at the public meeting; therefore, in accordance with the City's Procedural By-law 2015-170, Section E5, did not participate nor vote on the matter.
Moved By: Councillor Williamson
That approval be granted to a draft plan of vacant land condominium for the lands described as Part of Lot 12, Concession 8 Grantham, Part 1 Plan 30R-14313 St. Catharines and Lot 44 Plan 680 Grantham, City of St. Catharines, municipally known as 60 Canterbury Drive, as illustrated on Appendix 1 of this report, subject to the Conditions of Draft Plan of Condominium Approval, as outlined in Appendix 2 of this report; and
That the Notice of Decision required by the Planning Act, R.S.O. 1990, c.P. 13, as amended, be processed by staff; and
That after notice of Council’s decision has been given, the Clerk be authorized to endorse the plan as “Draft Approved” on the day after the appeal period has expired, in accordance with the Planning Act, provided that no appeals have been lodged; and
That upon expiration of the appeal period, staff be directed to forward any appeals to the Ontario Municipal Board for consideration and final decision; and
That staff continue to keep communication open with residents in area, and work with the developer regarding dust control, during the development process; and
Further, that the Clerk be directed to make all necessary notifications. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Haywood, Kushner, Phillips, Stevens, Williamson, and Mayor Sendzik
Nays:
Carried as Amended
Council now discussed Item No. 3.4
3.6. | Transportation and Environmental Services, Engineering and Construction P15-001 Ontario Street - Award of Tender and Wastewater Budget Amendment |
That Council direct staff to award the tender for P15-001 Ontario Street to O’Hara Trucking & Excavating Inc., in the amount of $1,788,414.65 plus HST subject to confirmation by Niagara Region of the Region’s share of costs; and
That Council grant approval to use $235,000 from P16-062 Churchill Street funded by the 2016 Wastewater Budget; and
That the City Solicitor be directed to prepare the necessary by-law. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Stevens, Williamson, and Mayor Sendzik
Nays:
Carried
Council now discussed Item No. 3.1
3.7. | Parks, Recreation and Culture Services, Business Planning and Strategic Services Canada 150 Community Infrastructure Program - Intake Two - Centennial Gardens and Seymour-Hannah Applications (Item No. 4.7 pulled from Consent) |
That Council approve the report PRCS-162-2016 dated June 8, 2016, regarding FedDev Ontario’s Canada 150 Infrastructure Program – Intake Two; and
That Council direct staff to submit the Centennial Gardens Project consisting of staircase reconstruction, trail improvements, construction of a covered picnic and gathering space, and tree maintenance to the Canada 150 Community Infrastructure Program for funding review; and
That Council authorize the allocation of the unused $190,000 of approved 2014 Capital Budget funding for Centennial Gardens upgrades towards the required contribution of matching funds for this project; and
That Council provide early approval in the amount of $195,000 from the 2017 Capital Budget as the remainder of the required contribution of funds towards the Centennial Gardens Project; and
That Council direct staff to provide an update report on Centennial Gardens Revitalization Plan, including any additional plans since originally approved in 2010; and
That Council direct staff to submit the Seymour-Hannah Project consisting of rink floor rehabilitation (pads two and three) and energy improvements to the Canada 150 Community Infrastructure Program for funding review; and
Further, that Council authorize the allocation of the approved $2 million from the 2017 Capital Budget towards the required contribution of matching funds for this project. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Siscoe, Stevens, Williamson, and Mayor Sendzik
Carried as Amended
Seconded By: Councillor Siscoe
That the time is now 10:30 p.m. and Council has outstanding business, Council move to go beyond the curfew of 10:30 p.m., to 11:00 p.m., to complete the business at hand. FORTHWITH
Carried
3.8. | Legal and Clerks Services, Office of the City Clerk Council Correspondence |
Note: Sub-items 1, and 20 were brought forward for discussion - See Item 3.8
Sub-item 1
Grants to Offset Fees for Use of Municipal Facilities and Services
Southridge Church, Outreach Mobilization - Southridge Shelter
Re: Community Barbeques at Burgoyne Woods, June 22, July 20, and August 17, 2016
That Council waive the park rental fee for Southridge Church Shelter, Community Barbeques, being held June 22, July 20, and August 17, 2016. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Siscoe, Stevens, Williamson, and Mayor Sendzik
Nays:
Carried
Sub-Item 20
Outstanding Reports List (Line 34 - Report Request, November 30, 2015, Seymour Hannah)
That the report request made on November 30, 2015, regarding Seymour Hannah Sportsplex be brought to Council at the end of September, the same time as the repairs are to be completed. FORTHWITH
Yeas: Councillors Bellows, Britton, Elliott, Garcia, Harris, Haywood, Kushner, Phillips, Siscoe, Stevens, Williamson, and Mayor Sendzik
Nays:
Carried
Sub-Item 20
Outstanding Reports List (Line 11 - Report Request, March 30, 2015, Fire and Emergency Management Services)
That staff be directed to include the information requested in the motion made at the meeting of March 30, 2015, regarding the removal of fire trucks from Fire and Emergency Services, in the Fire and Emergency Services Master Plan; and
That the deadline for the Fire Master Plan be extended to the end of September or October. FORTHWITH
Yeas: Councillors Bellows, Elliott, Harris, Kushner, Phillips, Siscoe, Stevens, Williamson, and Mayor Sendzik
Nays: Councillors Britton, Garcia, Haywood
Carried
4. | Consent Reports |
Follow this link to view General Committee Agenda reports of June 13, 2016
4.1. | Financial Management Services, Property Management Proposal to Declare Surplus Land, Vacant Land Adjacent to 283 St. Paul Street, Realty File: 16-12 |
That Council declare the vacant parcel of land shown as Part Lot 397, Corporation Plan 2 (Part 4, RP30R-1740) in the City of St. Catharines as surplus, and disposed of according to procedures outlined in Property By-law 2007-309; and
That Sections 4.6, and 4.7 of Property By-law 2007-309, relating to notification of Niagara Region and School Boards, placing of a ‘For Sale’ sign and listing of the property on the local Real Estate Board, be waived; and
That the City Solicitor be directed to prepare the necessary by-laws. FORTHWITH
Approved on Consent
4.2. | Fire and Emergency Management Services, Training Attendance at the Fire Department Instructors Conference in Indianapolis, Indiana from April 18-22, 2016 |
That Council receive the report from Fire and Emergency Services dated May 12, 2016, regarding the attendance at the Fire Department Instructors Conference in Indianapolis Indiana, as an overview of the conference. FORTHWITH
Approved on Consent
4.3. | Transportation and Environmental Services, Engineering and Construction Cushman Road Park - Parking Feasibility |
That Council receive this report for information purposes; and
That consideration for construction of a new parking lot at this location be referred to the Budget Standing Committee as part of future capital budget works. FORTHWITH
Approved on Consent
4.4. | Transportation and Environmental Services, Operations Left-turn Advanced Phase at Intersection of Niagara Street and Vine Street / Facer Street |
That Council receive this report for information purposes. FORTHWITH
Approved on Consent
4.5. | Transportation and Environmental Services, Operations Traffic Calming on Henley Island Drive |
That Council receive this report for information purposes. FORTHWITH
Approved on Consent
4.6. | Parks, Recreation and Culture Services, Performing Arts Centre Request for Proposal for Film House Programming Services |
That Council award the Request for Proposal for the Film House Programming Service contract at the FirstOntario Performing Arts Centre to the Niagara Artist Centre at a cost of $8,000 per month plus $1040 HST, starting Monday June 20, 2016, and ending Sunday June 18, 2017; and
That the City Solicitor be directed to prepare the necessary agreement documents and by-laws. FORTHWITH
Approved on Consent
4.7. | Brought forward for discussion - See Item 3.7 Parks, Recreation and Culture Services, Business Planning and Strategic Services Canada 150 Community Infrastructure Program - Intake Two - Centennial Gardens and Seymour-Hannah Applications |
4.8. | Legal and Clerks Services, Office of the City Clerk Council Correspondence Note: Sub-items 1, and 20 were brought forward for discussion - See Item 3.8 |
That Council receive and file the items listed within the report, save and except Sub-items 1, and 20; and
That Council receive and file additional correspondence distributed for the meeting held June 13, 2016, which is available upon request and includes a handout distributed by Jennifer Masonovich regarding changes to Ontario's Autism Program, and the City of Hamilton's resolution regarding changes to Ontario's Autism Program. FORTHWITH
Approved on Consent
5. | Report Requests and Directions for Staff |
5.1. | Resolution - City of Port Colborne, Re: Support for Resolution - Fencing Installed Along the Welland Canal *Note: On May 30, 2016, Councillor Williamson removed Council Correspondence Item 4.8, Sub-item 4, from Consent for Discussion. The item was deferred to the meeting of June 13, 2016 |
Moved By: Councillor Williamson
That Council endorse the City of Port Colborne's resolution regarding fencing installed along the Welland Canal.
Carried
5.2. | Resolution - Niagara Region, Re: Support for Expansion of Customs Pre-Clearance Locations in Canada *Note: On May 30, 2016, Councillor Britton removed Council Correspondence Item 4.8, Sub-item 5, from Consent for Discussion. The item was deferred to the meeting of June 13, 2016 |
That Council defer the correspondence from the Niagara Region, regarding support for expansion of customs pre-clearance locations in Canada to the Council meeting of June 27, 2016, so that Councillor Britton can put a motion on the floor for discussion.
Motion to Defer Carried
Greater Niagara Chamber of Commerce, Re: Support for a Bi-National Pre-Clearance Initiative at Peace Bridge *Note: On May 30, 2016, Councillor Britton removed Council Correspondence Item 4.8, Sub-item 9, from Consent for Discussion. The item was deferred to the meeting of June 13, 2016 |
That Council defer the correspondence from the Greater Niagara Chamber of Commerce, regarding support for a bi-national pre-clearance initiative at the Peace Bridge to the Council meeting of June 27, 2016, so that Councillor Britton can put a motion on the floor for discussion.
Motion to Defer Carried
That Council extend the curfew to 11:30 p.m. to complete the items on the agenda.
Councillor Stevens is noted as opposed.
Carried
5.4. | Review of City Council Meetings |
That staff be directed to prepare a report recommending steps that can be taken to make Council meetings more efficient and shorter; and
That Councillors who have suggestions, submit these directly to the Chief Administrative Officer in advance of the report coming to the July 11, 2016 Council meeting; and
That the motion for a report request by Councillor Stevens from the January 25, 2016 meeting, on the Outstanding Reports List be included in report.
Carried
6. | In-Camera Session (General Committee) |
Council will meet In-Camera for the following purposes:
• verbal - personal matters about an identifiable individual, including municipal or local board employees
(Deferred by Council at the meeting of May 30, 2016)
• a proposed or pending acquisition or disposition of land by the municipality or local board, Realty File No. 03-13, and Realty File No. 16-014
Moved By: Mayor Sendzik
That this meeting of the General Committee recess and reconvene In-Camera.
Carried
General Committee recessed to the In-Camera session at 11:25 p.m.
7. | Adjournment |
There being no further items of business, General Committee adjourned at
11:31 p.m. and City Council reconvened.
Certified Correct: Confirmed by:
Council Coordinator | Mayor |